Wednesday, October 20, 2010

WIA Student Reimbursement Process

Here's a reminder of what the County requires from you for reimbursements. This process must be followed or the County will return your paperwork to our office and will not reimburse you without further documentation. Refer to the previous post WIA Funding Changes for a list of approved items.

For each request for reimbursement, you must submit the original receipt or a confirmation email showing how you paid for the item. If you purchase something online and fill out an application form, print out your application to submit with your reimbursement request. If you do not receive a confirmation email from the company, this application will serve as your receipt.

For each request for reimbursement, you must also submit proof of payment. For transactions handled with a check this would be a copy of the front and the back of the check (once it has cleared your bank). For credit card transactions proof of payment is a copy of the credit card statement showing the transaction. For your protection, black out account numbers. Most banks and credit card companies make this information available online. As always, you are welcome to print from the computer at Fast Track.

For cash transactions, the proof of payment is the original receipt stating it was paid with cash.

You will also need to fill out the reimbursement request form, limit 6 items per form. They are available in the Fast Track office or on the Fast Track website WIA page. Scroll to the bottom to Forms and click on Reimbursement for Training Expenses.

No comments: